Wedding Coordination

Service Fee:  $1995

Congratulations, you have done it, you have planned your dream wedding. As a bride, your wedding day is the one day you have dreamt about your whole life. You have planned an amazing wedding, but the last thing you want to worry about on your wedding day is if a supplier has lost the address, they’re running late, having car troubles & the list goes on.

At Hunter Valley Destination Weddings we do not believe in doing things in halves. This is why our “Wedding Coordination” service is not just an “on the day wedding coordination service”. With a month to go to your wedding day you will want to start to relax, rather than having to make a long list of phone calls and confirming all of the final details for your wedding day.

Our “Wedding Coordination” service allows you to hand over all of the responsibility and decision making to an experienced wedding coordinator, who will step in and manage all of the details in the final weeks.

Hunter Valley Destination Weddings will arrange an extensive hand over meeting with you, after which we will put together your detailed wedding day run sheet, touch base with all of your suppliers, confirming all of your details and introducing ourselves as your wedding point of contact, prior to and on your wedding day.

When your big day arrives, Hunter Valley Destination Weddings will ensure every detail you have tirelessly planned is executed beyond your expectations.

Your wedding coordinator will not only eliminate the risk of something not going as smooth as planned, but we also have the experience to foresee any problems before they happen and to think quickly on our feet to rectify any issues before anyone even notices.

Some of the things our “Wedding Coordination” service includes:

  • Initial consultation with couple at least 1 month prior to the wedding day

  • Follow up consultation with couple 1 week prior to the wedding day

  • Unlimited phone and email contact with your wedding coordinator

  • Coordination and management of your ceremony and reception

  • Creation and distribution of wedding run sheet

  • Contact all suppliers to confirm all the details

  • Point of contact for all you supplier on the day and in the month leading up to your wedding day

  • Oversee, coordinate & manage ceremony setup 

  • Ensure everyone who has a role to play during your wedding day is briefed and prepared

  • Oversee, coordination & manage reception setup

  • Discuss run sheet with MC to ensure they are prepared

  • Discuss run sheet and music selection with DJ to ensure they are prepared

  • Ensure anyone who is giving speeches are prepared

  • Arrange wedding car to be waiting, ready for your departure

  • Ensure all luggage and necessary items are all placed in your wedding car ready for your departure

  • Attendance, supervision and coordination of your wedding day (10hrs)

    For larger weddings (0ver 150 guests) an assistant may be required which will incur an additional fee which will be advised at the time of booking.

Hunter Valley Destination Weddings
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